Compensation

Compensation and Time Reporting at UDC

eTime

At UDC, all employees, except adjunct faculty, must report their own time within PeopleSoft. Become familiar with your time reporting category. The categories are as follows:

Positive Time Reporting

Hourly employees are positive time reporters. In order to receive the proper pay, positive time reporters record the number of hours worked each day on their time sheet. At UDC the two pay groups that are positive time reporters are G1N and G6N.

Exception Time Reporting

Faculty and staff employees who are paid a salary are exception-time reporters. Exception-time reporters are paid a set amount each payday because the payroll system automatically applies the same schedule of hours worked each pay period. When a salaried employee is absent from work, the absence is an exception to the regular schedule and must be reported on a timesheet and submitted to her/his supervisor for approval. Exception time reporters only submit a timesheet when there is an exception to report. The two pay groups that are exception time reporters are G6E and G9E.

PeopleSoft

PeopleSoft provides a comprehensive Manager Self-Service and/or Employee Self-Service portal for UDC employees. Employees can review payroll and benefits information through this portal, enter and manage their time, request leave and update personal information. The system also allows employees to review their leave balances and access various employee resources, making it a convenient and essential tool for managing their employment-related tasks.

You can get full access to Manager Self-Service and/or Employee Self-Service from pshcm.dc.gov. This link is only available on a UDC network or through a VPN connection.

Access PeopleSoft from the UDC network or VPN

You can access Employee Self-Service from ess.dc.gov while on a UDC network or through a VPN connection, but only limited access outside of a UDC network.

Access PeopleSoft from outside the UDC network (limited access)

Tutorials

We have helpful tutorials to demonstrate positive time reporting and approval. Exception time is entered using the same process; however, exception time reporters will only enter hours on a timesheet when there is an exception to report (e.g., absences such as leave, holidays or administrative closings). If there is no exception to report, there is no need to access the timesheet.

View eTime training tutorials

Job Aids

Job aids for time entry and approvals can be found at the following links:

Time Entry: Groups 6E and 9E (exception time reporters)
Time Entry: Groups 6N and 1N (positive time reporters)
Time Approval (managers only)

Time and Approval Deadlines

Deadlines for time entry and approvals can be found at the following links:

Groups 6N, 6E & 9E
Group 1N

Questions?

For more information about eTime, please contact the compensation team at 202-274-5255

UDC Diversity in the Workplace – LGBTQ Inclusiveness

At the University of the District of Columbia, we promote a higher education environment where LGBTQ people, inclusive of all of our intersecting identities, are fully liberated. Please follow the informational link for best practices when interacting with LGBTQ students, colleagues and customers in a respectful and non-discriminatory manner.

Diversity in the Workplace – Best Practices in DC Government