Shipping and Receiving

The Shipping and Receiving department is a division under the Office of the Vice President for Real Estate, Facilities Management, and Public Safety.  The mission of the Office is to provide excellent customer service to the University Community by providing professional mail and warehouse services.

Services

Delivery of packages throughout the campus that are delivered to the warehouse

•   Delivery of packages to satellite campuses
•   Postal Services
•   Property disposal
•   Tagging of fixed asset items
•   Furniture distribution
•   Moving services
•   Shredding containers

Package Delivery

When packages arrive at the warehouse, items are scanned for electronic tracking. This allows staff to track packages until they are delivered to the requestor. The Shipping and Receiving Department strives to deliver packages within 2-3 business days to the requestors on the main campus. Delivery times for packages that are requested to be delivered to satellite campuses may vary depending on the size of the delivery.

Mail Service

The mailroom handles incoming and outgoing mail for the entire university community. UDC’s Mail Service sends certified mail, express mail, priority mail, library mail, and standard mail to anywhere the USPS deliver to globally. Outgoing packages are restricted to 50 pounds or less. Mail is metered and picked up by USPS daily by 3:00 pm, Monday thru Friday. Outgoing mail should list “University of the District of Columbia” and the address and department of the sender in the return address section of the envelope.  Incoming mail is sorted and delivered to departments by the next business day. Mail is delivered and picked up at satellite campuses 2-3 times per week, depending on the mailroom schedule and the demands of the satellite offices.

Property Disposal

Shipping and Receiving is responsible for all property disposal for the university. To request disposal of property, departments must submit a property disposal form that includes the department name, item name, serial number, and the UDC property number in the description of the form. Once the form is received, a tracking ticket will be generated for the work order to be completed.

Fixed Assets

Shipping and Receiving is responsible for assigning a UDC property number to all fixed asset items that are delivered to the university. Such items include, but are not limited to: electronics, furniture and equipment. The UDC property number is used to aid the Finance Department in locating and tracking each item.

Office Moves

Shipping and Receiving is responsible for all inter-office, office-to-office, and building-to-building moves. Shipping and Receiving provides boxes for office transitions and moves boxes and furniture to the new designated space.

Shredding

UDC is committed to going GREEN. Through its shredding program, the university is providing each departments with locked shred-it bins for shredding classified documents and paper. This is intended to help cut down on the amount of trash generated on campus. Shred-it bins are serviced once per month.

Shipping and Receiving

Main Office
Building 38, Room C09
p | 202.274.6150
e | udcwarehouse@udc.edu

Office Hours
Monday – Friday
8:00am – 5:00pm

Download Property Disposal Form here.