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Student Employment Program

The University of the District of Columbia (UDC) offers two types of employment for students: Federal Work-Study Program (FWS) and Student Employment Programs (SEP).  Both programs provide part-time job opportunities to undergraduate and graduate students with financial need, allowing them to earn money to help pay education expenses while obtaining valuable work experience related to their degree or certificate program.

FWS is a federally funded employment program that awards eligible students who complete the Free Application for Federal Student Aid (FAFSA) fafsa.ed.gov  and have demonstrated financial need are awarded FWS as part of their financial aid packages. Applicants must first complete the FAFSA at and indicate that they are interested in participating in FWS every year.

SEP is a UDC institutionally funded employment program available to both undergraduate and graduate students.

Both programs encourage community service work and work related to your course of study. Recipients are offered the opportunity to work up to 20 hours a week at various types of jobs both on and off campus.

ALL eligible students are first encouraged to apply for the FWS program prior to being considered for the SEP Program.

Advantages of Participating in FWS and SEP

  • Students gain valuable work experience and skills, often in your field of study
  • Students can have a flexible work schedule, and receive financial aid in the form of earnings each month
  • Valuable professional development opportunities at convenient on-campus locations
  • Flexible work scheduling around class times, and receive financial aid in the form of earnings each month
  • Opportunity to find employment that corresponds with educational interests
  • Educational loan borrowing is minimized
FWS

Federal Work Study

SEP

Student Employment Program

The Student Employment Program (SEP) is an institutionally funded program that provides financial assistance to the student population who do not qualify for federal assistance.

What are differences between SEP and FWS positions? All SEP positions are available on-campus. Only Federal Work Study positions are available on and off campus.

Off-Campus Employment

Any students participating in off-campus employment must meet the eligibility requirements and follow the general rules and regulations under the Federal Work Study (FWS) program. All off-campus agencies must complete an Off-Campus Work Study agreement with the University of the District of Columbia.

We have successfully configured ADP Timesaver, a world-class web-based time and labor management application, to our business toolset for our student employees.

Complete the following training and contact Dizella Jones at dkjones@udc.edu to ensure you have access.

See Tutorial: edu.adp.com/tlm/education/library/media/TS3_1/Employee/player

Time Entry for Timesaver v3.1 is a thirty-minute virtual course that includes concepts, procedures, and assessments that explain how employees enter time, view, and approve their time cards. In addition, the Time Entry course reviews how to log in to the system, change passwords, and view reports.

  • Student workers follow the Group 1N payroll schedule and are paid on a bi-weekly basis
    and See Payroll Schedule (requires UDC login)
  • It is the student worker and the supervisor’s responsibility to monitor the submitted time for each pay period.
  • Student workers and supervisors should notify the student employment coordinator when he/she does not receive payment. Student workers should not continue to work until payment issue is resolved unless authorized by the student employment coordinator.
  • Timekeeper: All timekeepers will be assigned an ADP Login. If a student does not submit their time in the ADP Time saver on the entry date he/she will be locked out and the time will be recorded on the next pay period. (Transactions are void if you do not select approve button)

Wages for SEP Student Workers

Student worker wages are determined by skill level not by classification or seniority.
Level I: $9.50

  • 0-1 years of Work experience
  • 0-1 years of Volunteer experience
  • 0-1 years of Equivalent course work

Level II: $12.00

  • Must be enrolled in the UDC Graduate School program or obtain a Resident Advisor position

Resume Overview

Your resume is an important aspect of the job search process. It is the first impression you make with an employer and a well-structured resume can open the door to an interview. Your resume should be one page in length and include your contact information, career objective, education, experience, honors & awards, skills, and extracurricular activities.

Interview Tips and Professional Etiquette

Student Worker 3Rs

Rules, Regulations and Responsibilities

  • No student will work if all required documents have not been processed.
  • Students cannot work until the supervisor is notified by the student employment coordinator.
  • All student workers must read and follow the Student Worker’s Manual and all procedures and instructions as stated.
  • Check your UDC e-mail every day for updates or any changes within the program.
  • Student workers should be informed by the Supervisor the policies, procedures and other expectations of the work site.
  • Student workers must obtain supervisor’s contact information.
  • Student workers must sign in and out of the work site daily.
  • A Supervisor must be on site during student’s work hours.
  • Students cannot supervise other students.
  • Student workers should make sure all tasks are completed in a satisfactory manner.
  • Student workers must not exceed 8 hours per day. Student workers cannot exceed 20 hours of work per week. OVERTIME is not permitted!
  • Please Note: Student workers are not allowed to work during scheduled class time. Student workers can work during their scheduled work time. If funding is available students may work during scheduled breaks, this notification will be made by the student employment coordinator.
  • Student employment is strictly by the hour. Therefore, if a student worker misses any time for any reason he/she will not be paid.

Where can I direct my questions about student employment?

Any questions or concerns you may have should be directed to the Office of Financial Aid 202-274-5060, or by e-mail at FwsSep@udc.edu, located in the Financial Aid Office Building 39, Suite A111.

Contact Us

Office of Financial Aid

202-274-5941
Fax: 202-274-6060
finaid@udc.edu

Van Ness Campus
4200 Connecticut Ave. NW
Building 39, Suite A-133
Washington, DC 20008

Hours of Operation
8:30 a.m. to 5 p.m. (M-F)

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